Contract Amendment Request

Forms

Contract amendment request instructions

Items 1-3

Official contract amendments will be executed upon receipt of a signed letter.

Time Extension – When the expiration date of the contracts needs to be extended. Please budget time realistically and use this option sparingly. Time extensions affect future funding availability for new projects.
Total Contract Dollar Amount Change – If the total amount of dollars for the contract is increasing or decreasing an amendment is needed.
Change of Scope – If the scope of the contract is changing significantly from the original contract an amendment is needed.

Items 4-7

An official contract amendment will not be executed; however, an amendment request form must still be completed and returned. This signed amendment request will serve as a "letter to the file."

Key Personnel Changes – i.e. Principal Investigator
Date Changes - Due dates/deliverable dates change, but the changes will not affect the expiration date of the contract.
Lump Sum Contract - If it is a lump sum contract and the breakdown of costs are being adjusted, but the actual lump sum amounts are staying the same.
Cost Plus/Hourly Rate/Unit Rate Contract - If it is a cost plus/hourly rate/unit rate contract, and there are minor adjustments between labor and expenses, but the bottom line — total contract amount — remains the same.

Please note

Contract amendment requests are due six weeks before the contract expires.
Use attached template addressed to the MnDOT Research & Innovation finance and contract manager, with a copy to the project coordinator (PC) and technical liaison (TL)
The letter must be signed by authorized designee from the university, consultant, or materials lab.
If the request is approved, MnDOT will generate an amendment to the work order contract in cases 1-3. In cases 4-7 above, MnDOT will return a signed/approved copy of the amendment request – designated as a "letter to the file."